APDHQ is the compliance software built for Florida APD iBudget agencies — consumer and staff records, an AI partner that drafts your session notes and reports, and e-sign built in. Survey-ready, without the spreadsheets.
Built for Florida APD agencies · Book a guided walkthrough
Purpose-built for Florida APD iBudget agencies
Why APDHQ
Manage your consumers and staff, document care with an AI partner, and sign it all — with APD compliance built into every record.
Consumer management
Manage each iBudget consumer end to end — their details, support plan, documents, session notes, and incident reports — with the APD Consumer Record Index built in and their audit-readiness always current.
Staff management
Each staff member gets a complete personnel file — screenings, trainings, certifications, and licenses — with every expiration tracked so nothing lapses before a survey.
Coworker · your AI documentation partner
Coworker is your AI documentation partner. Ask it to draft a session note, incident report, or progress report — grounded in the consumer's own record — then review, edit, and save it to their file in a click.
Marcus worked on money-management goals for 45 minutes and made strong progress toward independent budgeting, staying engaged throughout the session…
E-Sign · DocuSign, built for APD
Get consents, agreements, and authorizations signed right inside APDHQ. Build reusable templates, drop in signature fields, send a secure link — and get back a signed PDF with a full audit trail, attached to the record.
One system
No more chasing folders across drives, inboxes, and a separate e-sign tool. Every record, note, renewal, and signature lives in one system your whole team can trust.
The platform
One record per consumer and caregiver, with their full compliance picture attached.
The required-document checklist for every consumer and caregiver, pre-loaded.
Your documentation partner drafts session notes, incident reports, and progress reports.
Send consents and agreements for signature and get a signed PDF — without leaving APDHQ.
Expired and expiring documents grouped by urgency across the agency.
A live readiness score, plus a survey packet exported the moment a reviewer comes.
How it works
Create a record for each person. Every one comes with its APD document checklist already attached.
Drop in certifications, screenings, and authorizations. APDHQ tracks issue and expiration dates automatically.
Let Coworker draft your notes and reports, send documents for signature, handle expirations before they lapse, and export a survey packet anytime — all from one source of truth.
FAQ
APDHQ is compliance and documentation software for Florida APD iBudget providers. It keeps consumer and staff records audit-ready, tracks every required document and expiration date, drafts session notes and incident reports with an AI documentation partner, and collects signatures — one system for the paperwork side of running an agency.
No — and nothing does. iConnect is the state's mandated system for service documentation and EVV. APDHQ is your agency's own operations system: the consumer files, staff credentials, notes, incident reports, and audit prep that remain your responsibility as a provider. The two run side by side.
How iConnect and your agency records fit together →Florida agencies serving iBudget waiver consumers — personal supports, life skills development, respite, residential habilitation, and the rest of the APD service menu. From a founding provider with three consumers to established multi-site agencies.
Every consumer and employee record carries its APD document checklist with a live readiness score, so you can see exactly what's missing or expiring before a reviewer does. When a review is scheduled, you export a complete, organized packet for any record in one click instead of assembling binders.
What happens in a provider discovery review →Yes. Coworker, the AI documentation partner built into APDHQ, drafts session notes, incident reports, and progress reports from what you tell it — in your agency's voice, with the consumer's details already in context. You review every draft before it's saved to the record.
Yes — e-sign is built in. Send consents, service agreements, and policies for signature, and the signed copy lands on the right consumer or employee record automatically. No separate DocuSign subscription.
Book a 15-minute walkthrough and see how agencies run consumers, staff, notes, and signatures from one system.